Madison County Court Records

Madison County court records are information and documents generated or gathered during a court procedure. These records may include case details, such as the name of the plaintiff, defendant, judge, type of action, and others. Other information includes docket entries, case decisions, judgment and lien information, and others.

Accurate court records play an important role in Madison County court procedures. The presence of court records supports the due process of law and ensures fairness and transparency. Madison Court records also help the citizens understand the way justice works in their environment and provide evidence that can be used to support arguments and make informed decisions.

Are Court Records Public in Madison County?

Yes. Public access to court records in New York is governed by Section 255 of the Judiciary Law, directing the Clerk of Court to conduct a record search for members of the public upon request and to certify the outcome of the search. However, access to some court records, such as family court records or sealed records, where the interest in confidentiality outweighs the public interest in disclosure, is limited. Some Madison County court records may also be exempt from public inspection. They include:

• Court records in sex offense cases that might identify the victim
• Probation reports and pre-sentence memoranda
• Records of adoption proceedings
• Orders of commitment of mentally ill persons
• Records or documents that have been sealed or designated confidential by the court.

Madison County Court Records Search

Members of the public have the following options for performing a general search for court records in Madison County:

• The Court Clerk's Office
• The courthouse where the case was filed
• The New York State Unified Court System electronic portal
• Third-party websites.

Madison County Courts

The Supreme Court in Madison County has broad jurisdiction over all civil and criminal cases but generally handles only cases that fall outside the purview of other courts. Civil claims for more than $25,000 are handled by this court.

The Madison County court handles all criminal cases and some civil cases beyond the jurisdiction of lesser courts. Claims of civil cases below $25,000 are presided over by this court. The county court also shares jurisdiction with the Supreme Court over the State Board of Parole’s decisions and conservatorship.

The County's Family Court is responsible for a variety of juvenile matters, domestic relations proceedings, abuse prevention orders, and some criminal cases. While the Surrogate Court presides over cases related to probate of wills, estate administration, minor guardianship, and lifelong trusts.

Town Courts and Village Courts, also known as Justice Courts, preside over cases such as misdemeanors, local ordinances, and traffic violations and infractions. Justices of the Town Court and Village Court also hold preliminary hearings, set bail, and arraign defendants in felonies.

Madison County Supreme Court
Madison County Courthouse
138 North Court Street
P.O. Box 545
Wampsville, NY 13163
Phone: (315) 231-5301
Fax: (646) 963-6588

Madison County Court
138 North Court Street
P.O. Box 545
Wampsville, NY 13163
Phone: (315) 231-5301
Fax: (646) 963-6588

Madison County Family Court
138 North Court Street
P.O. Box 607
Wampsville, NY 13163
Phone: (315) 231-5310
Fax: (646) 963-6589

Madison County Surrogate's Court
138 North Court Street
P.O. Box 607
Wampsville, NY 13163
Phone: (315) 231-5321
Fax: (646) 963-6594

Oneida City Court
108 Main Street
Oneida, NY 13421
Phone: (315) 266-4740
Fax: (646) 963-6435

Brookfield Town Court
10535 Main Street
P.O. Box 103
Brookfield, NY 13314
Phone: (315) 899-5856
Fax: (315) 899-3082

Canastota Village Court
205 South Peterboro Street
Canastota, NY 13032
Phone: (315) 697-9410
Fax: (315) 698-8666

Cazenovia Town Court
90 Albany Street
Cazenovia, NY 13035
Phone: (315) 655-9213 ext. 7
Phone: (315) 662-3169

Cazenovia Village Court
90 Albany Street
Cazenovia, NY 13035
Phone: (315) 655-4011
Fax: (315) 655-4260

Chittenango Village Court
222 Genesee Street
Chittenango, NY 13037
Phone: (315) 687-3937
Fax: (315) 687-6622

DeRuyter Town Court
Genevieve D. Staley Civic Center
735 Utica Street
P.O. Box 384
DeRuyter, NY 13052
Phone: (315) 367-1356
Phone: (315) 367-1357
Fax: (315) 852-9701

Eaton Town Court
35 Cedar Street
P.O. Box 66
Morrisville, NY 13408
Phone: (315) 684-3154
Fax: (315) 684-9299

Fenner Town Court
3151 Fenner East Road
Cazenovia, NY 13035
Phone: (315) 655-2062
Fax: (315) 655-4619

Georgetown Town Court
995 State Route 26
Georgetown, NY 13072
Phone: (315) 837-4226

Hamilton Town Court
60 Montgomery Street
Hamilton, NY 13346
Phone: (315) 824-3508
Fax: (315) 824-5604

Hamilton Village Court
60 Montgomery Street
Hamilton, NY 13346
Phone: (315) 824-3508
Fax: (315) 824-5604

Lebanon Town Court
1210 Bradley Brook Road
Earlville, NY 13332
Phone: (315) 837-4844
Fax: (315) 837-4844

Lenox Town Court
205 South Peterboro Street
Canastota, NY 13032
Phone: (315) 697-9410
Fax: (315) 697-8666

Lincoln Town Court
3849 Timmerman Road
Canastota, NY 13032
Phone: (315) 697-8830

Madison Town Court
7358 State Route 20
P.O. Box 42
Madison, NY 13402
Phone: (315) 893-7544
Fax: (315) 893-7425

Morrisville Village Justice Court
35 Cedar Street
P.O. Box 66
Morrisville, NY 13408
Phone: (315) 684-3154
Fax: (315) 684-9299

Nelson Town Court
4085 Nelson Road
Cazenovia, NY 13035
Phone: (315) 655-8582 ext. 6
Fax: (315) 655-4389

Smithfield Town Court
5255 Pleasant Valley Road
Peterboro, NY 13134
Phone: (315) 684-7929
Fax: (315) 684-1034

Stockbridge Town Court
P.O. Box 143
Munnsville, NY 13409
Phone: (315) 495-2586

Sullivan Town Court
7507 Lakeport Road
Chittenango, NY 13037
Phone: (315) 687-3347
Phone: (315) 510-3674
Fax: (315) 687-1098

Madison County Criminal Records

The following methods may be used to obtain Madison County criminal records.

• The New York State Department of Criminal Justice Services maintains criminal history records in New York State. Searches cannot be carried out on behalf of someone else. Persons seeking their criminal history records must submit their fingerprints to the department to enable the DCJS to match the requester’s fingerprints to fingerprint-based records.
• Local police departments: interested persons may contact any of the local police departments in Madison County to look up criminal records, also known as rap sheets
• Madison County Sheriff: individuals can request arrest records from this law enforcement agency. By submitting a FOIL Request, arrest records in Madison County can be released for $0.25 per page for documents and $5 for each photograph.

Get Madison County Civil Court Records

Certain Madison County civil court records are considered to be public records and may be obtained by contacting the clerk of the court where the case was filed. The Madison County Clerk's Office is responsible for fees, fines, filings, indexing, and certifying court documents. All county and NYS Supreme Court cases must be filed there. Interested persons may visit the county office building to utilize the public search computers to retrieve civil court records. Documents can also be mailed to a requester.

Individuals may also utilize the county's Online Records document search service. To search, fill in the first and last names of both parties. Input the date range and choose “Civil Court” and “Civil” from the drop-down menu of the document group and document type respectively. Choose the relevant town and click on “Search”.

One can also search the New York state e-filed case records. To conduct a name search, input the name of the individual or organization, select “Madison” from the county drop-down menu, select the type of civil case, and click on “Search”.

Furthermore, interested persons may request copies of transcripts of civil court hearings from the clerk of the court or the court reporter. Civil court records include records relating to general civil claims for less than $25,000, general civil counterclaims with no financial limit, evictions, real property partition, foreclosure, specific performance of real estate contracts, and a variety of real estate and lien-related issues.

Madison County Marriage Records

Anyone who wishes to obtain a Madison County marriage record may contact the Clerk of the city, town, or village where the marriage took place. Alternatively, one can request Madison County marriage certificates of deceased persons who have been on file for at least 50 years from the Department of Health. Only direct descendants of the subject may have the period waived. Descendants are required to present

• Proof of the death of both spouses whose marriage certificate they are requesting.
• Proof of their relationship to the person whose record they are requesting.

Madison County Divorce Records

Divorce decrees are typically kept by the county clerk where the plaintiff resided at the time of the divorce. Madison County Divorce records can be obtained by visiting the county clerk's office in person.

Furthermore, the New York State Department of Health maintains and disseminates certified copies of divorce records to requesters. Either of the spouses or individuals with a New York state court order may obtain a divorce record. Record seekers may be required to present a valid photo ID or a utility bill and a letter from a government agency dated within the last 6 months. Divorce certificates can also be ordered online for $45 or via mail for $30.

Madison Birth and Death Records

Madison County birth certificates and death certificates are maintained by city, town, and village clerks where the event happened. These clerks are in charge of maintaining a permanent record of all births, deaths, and marriages in their cities, towns, and villages. In addition, they issue birth and death certificates, transcripts, and burial transit permits.

One can also obtain Madison County birth records and death records by visiting the New York Vital Records Division. This division provides uncertified copies of birth records on file for at least 75 years and death records on file for at least 50 years. However, these periods are waived for direct descendants of the subject. Direct descendants who are requesters are required to provide the following:

• Proof of their relationship to the subject of the record
• Proof of the death of the person whose birth certificate they are requesting.

Vital record data is essential for identifying and measuring health-related problems in demography. They help in tracking advancement toward public health goals and quality-improvement objectives.

Madison County Probate Court Records

The Madison County Surrogate Court presides over several filed cases which include contested claims, probate of last wills and testaments, discovery proceedings, small estate and ancillary proceedings, settlement of wrongful death actions, and others. The Surrogate Court also handles the guardianships of the person and property of infants.

Interested persons may visit the Madison County Surrogate Court to look up records through the available public computer during working hours. The New York Surrogate’s Courts maintains the WebSurrogate service which offers details on files generated from Surrogate Court procedures in New York, including estate processes. Interested persons may look up historical records considered public information, search files, and extract documents for free using this online service. Available search options include name search, file search, old index search, index book pages, and will search.

Madison County Property Records

The Madison County Clerk maintains records of land transactions within the county. The clerk's office records deeds, leases, liens and judgments, easements, mortgages, survey and subdivision maps, and assignments and satisfactions. To obtain property records, one may visit in person and use the public search computers to retrieve and print deed or mortgage records or mail a request to the Clerk's Office at

Madison County Clerk
138 North Court Street
Building 4
Wampsville, NY 13163.

Record seekers who wish to conduct a property records search may contact the Property Assessor in the area where the property is located in person during working hours. Interested persons may also look up property information on the Madison County Tax Map online.

Information typically found when conducting a property records search includes the name of the municipality, name of the property owner, street name, street number, tax ID, and others.

Madison County Court Records Online

Anyone may have access to Madison County court records by searching third-party websites. These independent websites collate several kinds of public records from government organizations and release them to record seekers for a fee.

Newyorkrecords.us offers convenient access to court records and provides public record services that can be accessed from any location. This option saves time and effort for those who cannot visit the courthouse in person. However, third-party record providers are independent of the government. As a result, the correctness, volume, and reliability of data may vary.