Herkimer County Court Records

According to Title 22 § 104.1 (b) of New York Codes, Rules, and Regulations, court records are described as all materials found in a case's court file, such as books, papers, calendars, statistical schedules, reports, and other records pertaining to the management of court cases. These records, being a part of New York court records, offer a glimpse into the legal cases that have shaped the county's past. They provide crucial legal information for researchers, legal professionals, and the general public, serving as a valuable resource.

The Herkimer County Court Records contain a wide range of legal data. This encompasses case files for specific cases, criminal records for charges, arrests, and convictions, civil records for disputes like divorce and property matters, probate records for estate management, and land records for property ownership, deeds, and mortgages.

Are Court Records Public in Herkimer County?

Yes, Herkimer County court records are open to the public. The Court Clerk is required by New York Judiciary Law 255 to search court records, including those in Herkimer County, and either furnish copies to requesters or declare that the records cannot be located. This means anyone has the right to request access to court documents.

Although the public can view most court documents, some records may have limited accessibility. Court orders can restrict access to sealed records commonly associated with juvenile cases or delicate issues. Adoption and mental health records may be some of the documents with access restrictions. Also, certain portions of court or other legal documents might be concealed to protect private or proprietary information. Such limitations are imposed to protect privacy and confidentiality in legal situations.

Herkimer County Court Records Search

Herkimer County provides several options for performing a general search of court documents. Some of the options available are:

• Herkimer County Clerk's Office
• New York State Courts Electronic Filing (NYSCEF) Portal
• New York State Department of Health
• New York Division of Criminal Justice Services (DCJS)
• New York State Office of Court Administration (OCA)

Herkimer County Courts

The Herkimer County Court system includes the Supreme Court, County Court, Family Court, Surrogate's Court, City Court, Town Court, and Village Court. The Supreme Court hears complicated civil and criminal cases that exceed the jurisdiction of lower courts. The County Court hears criminal and complex civil cases beyond the lower court's capacity.

Family Court and Surrogate's Court specialize in handling matters related to juveniles/domestic relations and deceased individuals, respectively. City, Town, and Village Courts have authority over civil and criminal cases within their designated area. These courts hear the cases in the courthouses listed below:

Herkimer County Supreme Court
301 North Washington Street, Herkimer, NY 13350
Phone: (315) 619-3400
Fax: (315) 266-4683

Herkimer County Court
301 North Washington Street, Herkimer, NY 13350
Phone: (315) 619-3400
Fax: (315) 266-4683

Family Courts in Herkimer County
Herkimer County Family Court
301 North Washington Street,
Suite 2501, Herkimer, NY 13350
Phone: (315) 619-3400
Fax: (315) 266-4534

Herkimer County Surrogate's Court
301 North Washington Street, Herkimer, NY 13350
Phone: (315) 619-3400
Fax: (315) 266-4696

Little Falls City Court
659 East Main Street, Little Falls, NY 13365
Phone: (315) 619-3408
Fax: (315) 266-4711

Columbia Town Court
147 Columbia Center Road, Ilion, NY 13357
Phone: (315) 866-1309

Danube Town Court
438 Creek Road,
P.O. Box 543, Little Falls, NY 13365
Phone: (315) 823-4210
Fax: (315) 823-3518

Fairfield Town Court
Corey Hall
3 South Main Street,
P.O. Box 76, Middleville, NY 13406
Phone: (315) 823-9399 (Justice)
Phone: (315) 891-7645 (Clerk)

Frankfort Town Court
201 3rd Avenue, Frankfort, NY 13340
Phone: (315) 895-7267
Fax: (315) 894-0910

German Flatts Town Court
66 East Main Street,
P.O. Box 57, Mohawk, NY 13407
Phone: (315) 866-3571
Fax: (315) 866-9640

Herkimer Town Court
114 North Prospect Street, Herkimer, NY 13350
Phone: (315) 866-1280

Herkimer Village Court
118 Green Street, Herkimer, NY 13350
Phone: (315) 866-0604

Ilion Village Justice Court
49 Morgan Street,
P.O. Box 270, Ilion, NY 13357
Phone: (315) 894-4175

Litchfield Town Court
804 Cedarville Road, Ilion, NY 13357
Phone: (315) 725-3146

Little Falls Town Court
478 Flint Avenue Extension, Little Falls, NY 13365
Phone: (315) 823-0025
Fax: (315) 823-0781

Manheim Town Court
6356 State Route 167,
P.O. Box 32, Dolgeville, NY 13329
Phone: (315) 429-9631 ext. 2
Fax: (315) 429-9109

Middleville Village Court
Corey Hall
3 South Main Street,
P.O. Box 76, Middleville, NY 13406
Phone: (315) 823-9399 (Justice)
Phone: (315) 891-7645 (Clerk)

Newport Town Court
2788 Newport Road,
P.O. Box 494, Newport, NY 13416
Phone: (315) 845-8938
Fax: (315) 845-8060

Norway Town Court
3013 Military Road, Newport, NY 13416
Phone: (315) 845-8719

Ohio Town Court
234 Nellis Road, Ohio, NY 13324
Phone: (315) 826-7912 ext. 7
Fax: (315) 266-1323

Russia Town Court
8916 North Main Street,
P.O. Box 126, Poland, NY 13431
Phone: (315) 826-3432 ext. 6
Fax: (315) 826-3614

Salisbury Town Court
Salisbury Town Hall
State Route 29A and Mechanic Street,
P.O. Box 241, Salisbury Center, NY 13454
Phone: (315) 429-8581
Fax: (315) 429-3493

Schuyler Town Court
2090 State Route 5, Utica, NY 13502
Phone: (315) 733-1093

Stark Town Court
Physical: 703 Elwood Road, Fort Plain, NY 13339
Mailing: P.O. Box 18, Van Hornesville, NY 13475
Phone: (315) 858-0748

Warren Town Court
Town Hall: Route 167, P.O. Box 122, Jordanville, NY 13361
Justice: 175 Little Lakes Road, Richfield Springs, NY 13439
Phone: (315) 858-2586 (Town Hall)
Phone: (315) 858-1283 (Justice)

Webb Town Court
Town Hall
State Route 28, P.O. Box 157, Old Forge, NY 13420
Phone: (315) 369-3321

Winfield Town Court
179 South Street, P.O. Box 308, West Winfield, NY 13491
Phone: (315) 822-4555
Fax: (315) 822-7005

Herkimer County Criminal Records

Per N.Y. Comp. Codes R. & Regs. Tit. 9 § 6050.1, Herkimer County criminal records may be released with explicit authorization from a New York statute, when necessary for governmental compliance, in connection with background checks, for executive branch appointments, for subsequent arrest notifications, to qualified agencies for authorized criminal justice functions, upon individual request, or in emergency situations for public safety.

Eligible requesters may access criminal records upon request to the New York Division of Criminal Justice Services, the county and state's main repository for these records. They can give Herkimer County residents either sealed or unsealed criminal records, depending on their preference. To request a personal criminal record review, a requester should schedule an appointment to submit their fingerprints. For this fingerprint appointment, the requester must provide an I.D. picture. Minors without proper identity can use the New York Photo ID Waiver for Minors to make their request. A parent or legal guardian should sign this waiver at the time and location of fingerprinting.

Each request typically requires around seven to ten business days to be processed. Payment methods for criminal history record requests include credit card, cheque, and money order, with a cost of $63.50. Individuals who cannot afford to cover the expenses can contact the DCJS via email in order to request an application packet for a fee waiver. The applicant should provide their current mailing address in order to obtain the Record Review Fee Waiver Application Packet. Afterwards, mail the filled out Record Review Fee Waiver Application Packet, a fingerprint card, and either a valid public assistance benefits card or a notarized financial statement to the following address:

Records Review Unit
New York State Division of Criminal Justice Services
80 South Swan Street, 5th Floor
Albany, NY 12210

Get Herkimer County Civil Court Records

Civil court records are made up of official files, documents, and information gathered, received, or created during civil court cases such as change of name, matrimonial cases, foreclosures, lawsuits, guardianships, small claims, assessment reviews, and more. These records may can contain court judgments, exhibits, motions, and filings related to personal injury cases, contract disputes, and small claims cases.

The County Clerk's Office in Herkimer County is responsible for maintaining civil court records and provides various ways to access them. People have the option to access civil court records online by using the County Clerk's Online Document Search portal, with the exception of marriage, name change, and guardianship records. They also have the option to go to the County Clerk's Office record room and look for records in person. Requesters must pay $0.65 for a regular copy, $1.25 for certified copies, and $15 for an exemplified copy in order to obtain civil court records. The County Clerk's Office welcomes public visits during normal business hours at the provided address:

County Clerk
109 Mary Street
Suite 1111
Herkimer, NY 13350-1998
Phone: (315) 867-1338
Fax: (315) 867-1349
Email: srowan@herkimercountyny.gov

Numerous civil court documents, including case files, judicial decisions, and schedules, can be viewed online via the New York State Unified Court System.Their e-Track software provides real-time updates on active civil court cases throughout the state, including Herkimer County. This service requires users to have an active account. Also, the WebCivil Supreme database contains information regarding cases filed in New York State's Civil Supreme Courts. This database allows people to search for civil court records in Herkimer County by case number, party name, attorney, firm, or presiding justice.

Herkimer County Marriage Records

In Herkimer County, the County Clerk's Office is primarily in charge of maintaining marriage records. The contact information provided in the 'Get Herkimer County Civil Court Records' section should be used to contact the County Clerk's Office in order to receive these records.

Eligible individuals also have the option to request marriage records for Herkimer County from the New York State Department of Health by filling out the Marriage Record Application Form. There are Walk-in applications and mail-in application options that cost $45 and $30, respectively. A government-issued identification is also necessary for proof of eligibility. The Marriage Record Application Form, fee, and identification should be submitted to the New York State Department of Health once completed at:

New York State Department of Health
Vital Records Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

Herkimer County Divorce Records

Only individuals involved in a divorce case, their legal representatives, or those with a court order in Warren County are permitted to view divorce records under Section 235 of the New York Domestic Relations Law. These documents consist of divorce rulings and licenses. Eligible individuals may access these records through the Herkimer County Clerk's Office and the New York State Department of Health. To get divorce records from the County Clerk's Office, people need to go in person to the clerk's office at the specified address below:

County Clerk
109 Mary Street
Suite 1111
Herkimer, NY 13350-1998
Phone: (315) 867-1338
Fax: (315) 867-1349
Email: srowan@herkimercountyny.gov

Eligible individuals also have the option to request divorce records for Herkimer County from the New York State Department of Health by filling out the Divorce Records Request form. There are Walk-in applications and mail-in applications options that cost $45 and $30 respectively. A government-issued identification is also necessary for proof of eligibility. The Marriage Record Application Form, fee, and identification should be submitted to the New York State Department of Health once completed at:

New York State Department of Health
Vital Records Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

Herkimer Birth and Death Records

Birth and death records are important documents with multiple uses. Birth certificates aid in confirming identity, researching genealogy, supporting legal issues, and obtaining medical information, particularly for minors. Death certificates are crucial in managing pension payments, Social Security, and life insurance benefits, as well as resolving estates and other legal and administrative duties.

Herkimer County birth and death records are managed by the local Registrar of Vital Statistics and the New York State Department of Health (NYSDOH). To access birth and death records from Herkimer town, individuals can contact the town clerk.

Birth Certificates and Death Certificates are not available to the public until 75 and 50 years after they are issued, as stated by the New York Vital Statistics Record Law. Nevertheless, the NYSDOH is empowered by law to release these documents to authorized individuals, like the individual on the record (for birth records), their parents, children, siblings, spouses, or legal representatives, upon request with appropriate proof. Individuals who meet the requirements can receive birth and death certificates by downloading and filling out the Birth Record Application or Death Record Application. In addition to the filled-out form, individuals requesting it must also submit either a government-issued photo I.D., utility bill, phone bill, or a letter from a government agency that verifies their identity. Furthermore, individuals must send a $30 money order or check (for each requested record) along with the documents either in person or through the mail to the NYSDOH office using the contact details given below:

New York State Department of Health
Bureau of Vital Records Certification Unit
P.O. Box 2602
Albany, NY 12220-2602

Herkimer County Probate Court Records

In Herkimer County, the documents available in probate court records relate mostly to cases that are the concern of the Surrogate's Court, which, among other things, include probate of wills, administration of estates of deceased persons, small estates, ancillary proceedings, disputed claims, discovery proceedings, accountings, compromise and settlement of wrongful death actions, and guardianships of the person and property of an infant.

Individuals searching for probate court records for Herkimer County should contact the office of the Surrogate's Court during regular working hours at:

Herkimer County Office & Court Facility
301 N. Washington Street
Herkimer, NY 13350
Phone: (315) 619-3400
Fax: (315) 266-4696

Herkimer County Property Records

Legal documents such as Deeds, Mortgages, Easements, Leases, Affidavits, Assignments, Releases, Discharges and other related documents make up the Herkimer County property records. These documents contain information about property tax assessments, property boundaries (determined through surveys), and building permits issued for construction or remodeling projects. The details in these documents provide an understanding of property boundaries, assessments, and other specifics regarding real estate ownership. Primarily managed by the Herkimer County Clerk, these documents are essential for understanding property ownership within the county.

Requesters can access property records online by using the County Clerk's Online Document Search portal. They also have the option to go to the County Clerk's Office record room and look for records in person. Requesters may pay $0.65 for a regular copy, $1.25 for certified copies, and $15 for an exemplified copy to obtain civil court records. The County Clerk's Office welcomes public visits during normal business hours at the provided address:

County Clerk
109 Mary Street
Suite 1111
Herkimer, NY 13350-1998
Phone: (315) 867-1338
Fax: (315) 867-1349
Email: srowan@herkimercountyny.gov

Herkimer County Court Records Online

Websites operated by third parties, such as newyorkcourtrecords.us, provide a convenient option for obtaining public court records in Herkimer County. Users can easily search for specific cases on these websites by inputting details such as dates, party names, or case numbers, thanks to their user-friendly interfaces. Additionally, compared to official channels, some platforms let you directly read and download documents from their website, saving time and effort.

However, these websites are not affiliated with government agencies and may not always have the most up-to-date or accurate information. Not all court records may be accessible on these platforms, and specific information may be limited or only accessible through official channels. In addition, although simple searches are usually free, certain external websites may require payment to view or download documents.