What are New York Criminal Court Records?

New York Criminal Records consist of records created concerning criminal court proceedings. They also include information or documents maintained or received by a court clerk on behalf of the court in relation to a criminal case. Criminal court records may include court orders, judgments, calendars, indexes, and other information used in a case tracking system. Court records may be available as digital files online or in paper or some other physical form (DVD and more).

Note:Court records do not include drafts, memos, and notes maintained by court clerks and officials unconnected to a criminal court case. It also doesn’t include any drafts or notes prepared for a judge by court staff.

Understanding the New York Criminal Court System

The New York Criminal Court Structure is divided into broad levels: the Courts of Appeal, the intermediate appellate courts, and the Trial Courts. This distinction determines whether the court hears a felony, misdemeanor, or infraction.

• Courts of Appeal: Composed of six Associate Judges and a Chief Judge, the Court of Appeals serves as New York’s highest court. It hears appeals for different cases, including criminal cases involving the death penalty.
• Appellate Divisions: The New York intermediary appellate courts comprise the Appellate Divisions of the Superior Court, county courts (third and fourth departments), and appellate terms of the Supreme Court (first and second departments).
• Trial Courts: New York trial courts serve as the courts of “original instance”. They include the supreme courts, county courts, district courts, city courts, town courts, and village courts.

Are all New York Criminal Records Open to the Public?

Most New York criminal records fall under the umbrella of public records law. This means almost anyone may inspect and copy these records by contacting the clerk at the respective courthouse. However, this isn’t a blanket law. Although New York Law 255-B allows members of the public to inspect records, there are several exceptions to this rule. For instance, criminal records may be closed to the public if they contain juvenile information or if the defendant is found not guilty. However, most inmate record information is available to the public. Sealed criminal records are also unavailable to the public.

How to Access New York Criminal Court Records

Members of the public can obtain criminal court records by:

• Searching online to see if the court provides an electronic medium
• Visiting the courtroom to inspect records in person
• Sending a request to the court clerk (via mail or in person)

Searching for records using alternative record retrieval services

How do I Access New York Criminal Records in Person?

Step 1. Identify the Right Court

To access criminal records in person, it’s important that interested parties first identify the courthouse where the case is filed. The New York State Unified Court System consists of multiple courts, including supreme courts, county courts, criminal courts, district courts, city courts, town courts, village courts, and family courts. Many of these courts preside over different types of criminal cases. For instance, the New York City Criminal Court presides over misdemeanors and lesser offenses, while the New York County court has general jurisdiction over criminal cases. While town and village courts preside over violations and misdemeanors, district courts have jurisdiction over misdemeanors and lesser offenses in several counties.

Step 2. Gather Case Information

Under Section 255 of New York law, requests for copies of records must be submitted to the clerk of court, who in turn is tasked with searching, making copies, and certifying the correctness of records. To simplify the search process, most courts recommend that members of the public provide as much related information as possible, including the name of the defendant/parties involved and the case number if known.

Step 3. Visit the Courthouse and View Records

Most New York courts allow members of the public to physically inspect publicly available court records using public terminals provided at the courthouse. Interested parties can schedule a visit for this during regular business hours. However, visitors are prevented from removing court records from the courthouse. Instead, copies can be made on request.

Step 4. Pay Fees to Obtain Copies

Most criminal records fall under the umbrella of public records. However, even though the actual records are free, New York’s judiciary law (Section 255) permits clerks to charge a fee for the services provided while searching, copying, or certifying records. Members of the public will be expected to pay the appropriate fee before records are released. The total cost varies depending on the type of request and court. Some courts charge a fixed fee for copying and certifying records, while others charge separate fees for either service.

Are Transcripts of New York Criminal Court Proceedings available to the public?

Yes, transcripts of criminal court proceedings are open to the public. Most courts have court reporters who make an electronic or stenographic recording of the in-court proceedings. A copy of this record can be obtained by contacting the court reporter. The cost and process of obtaining a transcript vary with different courts. For instance, members of the public can get transcripts of criminal cases heard in White Plains, New York, by submitting a completed form, listing the date of request, case number, case title, and type of proceeding.

To obtain the transcript of court minutes, interested parties must have specific information, such as:

• The date of the proceeding
• The court reporter’s name
• The indictment number and/or the defendant’s name

The name of the court reporter for each court case can be found on the court file, which is located in the Central Clerk’s Office at:

100 Centre Street,
Room 1000,
New York, NY 10013,
646–386–4000

Can I Access Sealed Criminal Court Records?

In order to access sealed New York criminal records, members of the public will need to make a motion to vacate the order. Interested parties can also challenge the order by sealing the record or making a direct appeal to the court. However, once sealed, most criminal records remain closed to the public.

In most cases, the restrictions on sealed records do not apply to defendants. Defendants listed on a sealed criminal case may be able to access their own records by presenting a picture ID to a clerk in the Central Clerk’s Office situated at:

100 Centre Street,
Room 1000,
New York, NY 10013,
646–386–4000

Sealing Criminal Court Records

Under New York’s criminal procedure law (CPL 160.59.1a), individuals convicted of a crime may be eligible to apply for a sealed criminal record if:

• 10 years have passed since their sentencing (jail time not included)
• They have a maximum of two criminal convictions
• Only one of the convictions is a felony

Although New York law makes provisions for sealing criminal records, certain crimes are not eligible to be sealed. Affected parties may not apply to have their records sealed if they have been convicted of:

• Arson
• Murder
• Assault
• Rape
• Burglary
• Sexual Abuse or any offense that requires registering as a sex offender
• Conspiracy
• Vehicular manslaughter
• Manslaughter
• Any Class A, B, C, D, or E violent felony

How Do I Find New York Criminal Court Records Online?

The New York State Unified Court System provides public access to a searchable database that contains case papers and court decisions. Users can search through the records of trial-level courts as well as decisions from the appellate divisions.

It also maintains a free public online WebCriminal platform that provides information on pending criminal cases filed in local and superior courts. Members of the public can search the platform in various ways. Users can search the criminal court records by the name of a corporation or the first and last name of a defendant. Users can also search cases by using a known summons number or case number. Searches can be narrowed to include a specific court.

In addition, interested parties can search through the court’s calendar to find cases coming up in specific courts within a fixed period. It provides case and calendar information such as the name of the presiding judge for each case, the docket number, case type, and attorney assignments.

What’s a New York Criminal History Record Search?

The New York Criminal History Record Search (CHRS) provides statewide public criminal court records related to a subject’s conviction in a criminal case. The search includes records sourced from city, town, village, and county/supreme courts across all 62 courts. The NY Criminal History Record Search is restricted to criminal court records only. It does not include civil or family cases. It also does not include records of federal crimes and court proceedings, sealed records, or records of cases that have been “removed” or “transferred” from Family Court.

Note: CHRS reports are based on exact matches of names and date of birth. Variations in a name or date of birth may result in incorrect or no results.

New York criminal history record searches also provide inquirers with arrest and conviction information of the subject within state limits. This includes all criminal offenses, charges, executed and active New York warrants and New York arrest records pertaining to the individual.

How Do I Request a Criminal History Record Search?

The NYS Office of Court Administration processes requests for criminal history searches. Interested parties will be required to provide the subject’s name (full first and last names) and the subject’s date of birth. To obtain a criminal history search electronically, interested parties must submit a completed application form, providing a name, phone number, address, and any other specific information. The New York State Office of Court Administration (OCA) also provides an online direct access platform that members of the public can use to submit a request. The office charges up to $95 for each request.

Publicly available records may be accessible from some third-party websites. Operating independently without ties to any state government body, such platforms' websites offer the benefit of not being limited by geographical record availability and can often serve as a starting point when researching a specific or multiple records. To find a record using the search engines on these sites, interested parties must provide:

• The name of someone involved, provided it is not a juvenile
• The assumed location of the record in question, such as a city, county, or state name

Third-party sites are not government-sponsored websites. As such, record results, accuracy, and availability cannot be guaranteed.

New York Crime Statistics

According to the 2022 Crime in New York Report, 421,322 Group A offenses were reported to law enforcement agencies in New York state. This shows a 22% increase in crime volume from 2021 and a 3% decrease from 2013. This annual crime report also contains other statistics compiled by the state’s Division of Criminal Justice Services (DCJS) per the FBI Uniform Crime Reporting (UCR) guidelines.

Age Demographics

The age demographics of all group A offenders in New York are not fully known. However, the arrest statistics of most counties indicate that a larger percentage of offenders in 2024 were adults.

New York Crime Trends by Category

The volume of Group A offenses in New York has been on an upward trend since 2019. Per the report, one can link this rise to the notable increase in the rate of property crimes like larceny and violent crimes like rape. Notably, this increase in overall crime volume from 2021 does not affect the incidence of murder, as statistics show that New York law enforcement officers received fewer murder reports in 2022.

New York Division of Criminal Justice Services,
Office of Public Safety,
4 Tower Place,
Albany, NY 12203-3764
Email: InfoDCJS@dcjs.ny.gov
Phone: (518) 457-5837